Small businesses typically use paper or spreadsheets to manage their employee schedules. Nevertheless, expanding companies need to invest in more efficient methods to manage their resources and time. They can make use of employee scheduling software to automate and maintain their staff members’ schedules as per company requirements. This type of system also tracks vacation time, sick time, and compensation time, and provides instant alerts if there are any scheduling conflicts. Show more
There are many benefits of using employee scheduling software: You can easily assign employees to shifts and jobs, track their tasks in real time, produce and maintain schedules, and track employees’ time. Start by checking our leader monday.com, and other recommended solutions in this category.Show less
In order to create this ranking of best Employee Scheduling Software we have checked 274 various tools currently available on the market, contrasting their features, ease-of-use, customer service, possible integrations as well as mobile support with our exclusive SmartScoreTM rating system. This list has been prepared by Louie Andre, our B2B expert responsible for the Employee Scheduling Software category.
When I Work is a free employee time clock application that makes it easy to track shifts and schedules. It works with any mobile device for better accessibility. It integrates easily with payroll and scheduling features. The platform also allows managers to control labor costs and budgets.
CakeHR is a cloud-based human resource management solution designed to help businesses manage employees. Apart from the core HR, CakeHR offers six modules: Recruitment, Performance Management, Timesheets, Shift Scheduling, Leave Management, and Expenses Management.
7shifts is one of the most intuitive employee scheduling and management systems designed to serve the restaurant industry. It provides an easy-to-use scheduler, a request management module, and has multi-location support. With its automation tools, users can save time and be more productive.
A project management app for on-site and remote teams. This offers a collaboration-first interface that allows users to build Boards with a wide variety of powerful columns. With this flexibility, the software allows teams to handle any type of project. It also integrates with third-party apps for easier adoption.
SubItUp is an online employee schedule management software that has the capability to generate labor costs and payroll reports. The platform is easy to use thanks to its intuitive user interface and design. Key features include an automatic scheduling module, payroll reporting, and collaboration tools among others.
Jobber is the simplest, most efficient way to run a mobile service business. Though it is uncomplicated, it does have a robust set of tools that include time and GPS tracking. It also has automatic client follow-ups to ensure that the company receives compensation on time.
An employee scheduling software that helps you take control of your staff so you can focus on running your business the right way. With this, users can concentrate on actual collaborative work. Save time and resources on clerical processes by taking advantage of automations for scheduling and attendance tracking.
Offers cloud-based time clock and timesheets that allow users to track hours from anywhere and save time on preparing payroll. This easy-to-use employee scheduling software helps companies track employee attendance and performance. It also automatically generates labor-cost reports and forecasts for labor, sales, and even weather.
Planday is a smart employee scheduling software that delivers features and tools that make managers and employees work smarter not harder. It provides users an easy-to-use interface that houses comprehensive features including revenue tracking, payroll export, and cost tracking. The platform also has an advanced reporting module.
Bitrix24 offers tools for collaboration in key business processes like CRM, project management, time management, tasking, and document management. Its feature set also includes a daily planner and a time management module. Bitrix24 also provides a robust reporting module for tasks and performance.
Sirenum is a cloud-based staff management software that helps organizations across multiple key processes in the staff management lifecycle.
Many developing businesses find themselves in need of a reliable employee scheduling software that will allow them to optimize the use of staff and enable improvement in terms of efficiency and productivity. With so many platforms available on the market, however, how can you do informed comparisons to choose the best employee scheduling software for your specific needs? In our buyer’s guide, we’ll try to help you make a good choice. You’ll get crucial information on what features you should pay attention to, what type of software programs will you need depending on your company size and industry and other important details such as current trends and potential issues. This way, you’ll have a clearer picture of what can follow employee scheduling software adoption.
A good way to start your search is to register for the free trials or demo facilitated by leading employee scheduling software providers. This will enable you to test each software’s features free of cost and understand whether it is a good fit for your business. You can start by finding out whether the following popular employee scheduling applications offer a free trial: Planday, Acuity Scheduling, ShiftPlanning, Bitrix24, mHelpDesk, and Deputy. These tools have received high rankings in our employee scheduling software reviews that you can read to get a general comparison of their various features.
Employee scheduling tools can be categorized into the following types:
Web-based/online scheduling software: You can use this system to manage and make alterations to employee schedules anytime, anywhere and even on your mobile device. Another advantage is there are no upfront expenses and no fees for support, maintenance, or upgrades.
Server-based scheduling software: This system is installed on-premise in your office which means you can access it only when you are in the office. Plus, you have to shell out a huge upfront payment as well as support, maintenance, and upgrade fees.
Vehicle centric scheduling: With this software you need to set up employee schedules by creating vehicles first, then create scheduled shifts and delegate those shifts to vehicles, and finally you should delegate staff members to vehicle shifts. This system has disadvantages such as reduced flexibility.
Employee centric scheduling: This type provides highly flexible scheduling options. It offers easy setup, maintenance, and long-term usage. With this type, you need to first create jobs or units, then shifts, and finally you should delegate the shifts to your staff members rather than vehicles as in vehicle centric scheduling. The advantage is you can easily delegate the same shift to multiple employees which saves you time and long-term frustration.
Enhanced employee efficiency – Service professionals have a hard time handling customer work orders during peak times. If they do not use a good software, they can end up double-booking service orders. Scheduling software allows scheduling and rescheduling, and you can also confirm service orders with clients.
Centralized data – Companies that have employees based in multiple locations can find it difficult to communicate work schedules to these workers. Scheduling software centralizes information in a single place and updates it in real time. This enables all employees to view the latest updated information anywhere. The system can also send alerts if there is a schedule conflict.
Increased visibility and accountability – Scheduling software promotes transparency by automatically producing optimized schedules. The system also boosts accountability as it allows employees to select their own shifts if possible.
Take advantage of collaboration – Employee scheduling software solutions usually pack a set of collaboration features. These range from simple 1-on-1 chats and group messaging to commenting capability and team management features. With these, you don’t have to jump in and out of the system to communicate. All shift-relevant information will be stored and be kept secure in the program itself.
Automation of customer service – Companies are striving to provide good customer service to satisfy and retain them, and boost their revenue. Organizations that employ a big field service workforce have difficulty integrating their customer service management. They can use scheduling software which provides notifications to customers about when their service has been scheduled and also gives them information about the service rep who is scheduled to visit their residence.
Web-based systems – Cloud-hosted employee scheduling apps are becoming popular as they offer many advantages. They are ideal for companies that have employees based in multiple locations. Remote users can easily access the online scheduling software anywhere, anytime as all they need is a device connected to the internet.
Employee turnover: Businesses can have trouble managing the shift schedule if an employee quits suddenly. They would have to cover the shifts with depleted resources and take care not to over-tax the existing employees.
Unusual shift rotations: Some businesses have uncommon shift rotations that make employee scheduling difficult. Employees may work alternate hours or execute monthly rotations in remote areas. These companies need to use a quality employee scheduling software as otherwise the complications of unusual shift rotations can confuse both HR managers and workers.
Split schedules: Some businesses use split schedules, where for example, an employee works for four hours, then gets three hours off, and then comes back to work for another four hours. Tracking and managing such split schedules can be a challenge and you need a good quality system for the task.
Price is one of the most important aspects to consider when adopting a software solution. And pricing usually depends on the payment scheme. The most common pricing schemes are laid out below.
Adopting a software solution doesn’t just stop at purchasing the software. Having one doesn’t necessarily mean that your problems in managing employee scheduling will be over.
Before adopting an employee scheduling software, businesses usually suffer from efficiencies and inaccuracies. Usually, software solutions make many of these go away. However, they require proper use.
Moreover, you will need to exert effort in staff training, compliance, and the creation of best practices. The addition of the software will not only complement your offline processes. It will also force offline processes to work for and around the software solution. You and your organization will not just adopt a software but will also adapt to it.
Lastly, you must consider the bottom line in the sense that you should measure your software adoption ROI. This doesn’t just mean covering for the software cost. It also means covering for and growing on your investment in manhours spent in planning, training, and working with the software product.
Selecting a an apt SaaS program from the scores of good quality systems out there can be a hard task. To help you, we have created this quick primer. Find out if the SaaS provider offers the following benefits:
Reduced Cost: Most SaaS systems are pay as you go, and you don’t have to worry about additional investments for system maintenance or IT resources, upfront licensing fees, or in-house IT employees.
Fast Set-up Time and Minimized Risk: You should be able to implement the SaaS system quickly and easily. Make use of the free trial to learn if the system fits your requirements. If you choose a wrong system, you can bail out easily with minimum losses.
Customization and Integration: Select a vendor that offers a wide variety of software packages and modules. You should be able to pay only for the functionality you use to meet the current needs of your business.
Security and Control: The system should provide robust security. Pick a provider whose databanks are more secure than those in your office to maximize the benefits.
The Infrastructure: The vendor should provide the needed infrastructure so that you need not host anything in-house or need the support of internal IT resources.
Web Access: Your employees should be able to access data anywhere, anytime. To assist them be productive on the go, choose a provider that offers mobile apps that are compatible with popular operating systems.
Consider all the six important factors mentioned above to select the perfect program for your requirements.
The best employee scheduling software is When I Work. It is not just easy to set up and operate, but it is also packed with comprehensive features. This includes overtime alerts, mobile check-in capability, timesheets management, payroll, and advanced reporting. One notable function is GeoCheckin. This gives management visibility of where employees and teams are. Also, this feature ensures that the right employee gets to the right job site at the right time.
The platform also has collaboration and team management tools available. It provides a native chat messaging module and task management features.
Also, there is a free version of When I Work. This free version is very robust. It includes support for up to 75 employees and scheduling capabilities for a single team or a location. Paid plans start at $1.50 per user per month.
Here are the general benefits of employee scheduling software adoption.
Common features of employee scheduling software are:
There are many easy-to-use employee scheduling software tools out there. Here are the top three easiest to use platforms so far.
A good free campaign management software is When I Work. The free plan supports 75 employees and robust flexible options. For instance, you can see team member availability and you can easily swap or drop shifts.
It also has a communication feature for 1-on-1 chat and group messaging. Also, it has mobile apps so you can access shift information and make changes using your phone.
If you want more modules like applicant tracking and sourcing, you have to pay for them. Paid plans start at $1.50 per user monthly.
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