MENU
GET LISTED
GET LISTED
SHOW ALLPOPULAR CATEGORIES
4 shares
Share
4
Tweet
Share
  • Home
  • Employee Scheduling Software

What is Employee Scheduling Software?

Small businesses typically use paper or spreadsheets to manage their employee schedules. Nevertheless, expanding companies need to invest in more efficient methods to manage their resources and time. They can make use of employee scheduling software to automate and maintain their staff members’ schedules as per company requirements. This type of system also tracks vacation time, sick time, and compensation time, and provides instant alerts if there are any scheduling conflicts. Show more
There are many benefits of using employee scheduling software: You can easily assign employees to shifts and jobs, track their tasks in real time, produce and maintain schedules, and track employees’ time. Start by checking our leader monday.com, and other recommended solutions in this category.Show less

How was this ranking made?

In order to create this ranking of best Employee Scheduling Software we have checked 274 various tools currently available on the market, contrasting their features, ease-of-use, customer service, possible integrations as well as mobile support with our exclusive SmartScoreTM rating system. This list has been prepared by Louie Andre, our B2B expert responsible for the Employee Scheduling Software category.

List of Top 12 Employee Scheduling Software

Why FO is free Order by:
Sponsored
  • Sponsored
  • Score
Select more products to compare
Compare selected products

1. When I Work

Our score: 9.3 User satisfaction: 98%

When I Work is a free employee time clock application that makes it easy to track shifts and schedules. It works with any mobile device for better accessibility. It integrates easily with payroll and scheduling features. The platform also allows managers to control labor costs and budgets.

READ REVIEW
Select more products to compare
Compare selected products

2. CakeHR

Our score: 9.2 User satisfaction: 100%

CakeHR is a cloud-based human resource management solution designed to help businesses manage employees. Apart from the core HR, CakeHR offers six modules: Recruitment, Performance Management, Timesheets, Shift Scheduling, Leave Management, and Expenses Management.

READ REVIEW
Select more products to compare
Compare selected products

3. 7Shifts

Our score: 8.4 User satisfaction: 100%

7shifts is one of the most intuitive employee scheduling and management systems designed to serve the restaurant industry. It provides an easy-to-use scheduler, a request management module, and has multi-location support. With its automation tools, users can save time and be more productive.

READ REVIEW
Select more products to compare
Compare selected products

4. monday.com

Our score: 9.8 User satisfaction: 99%

A project management app for on-site and remote teams. This offers a collaboration-first interface that allows users to build Boards with a wide variety of powerful columns. With this flexibility, the software allows teams to handle any type of project. It also integrates with third-party apps for easier adoption.

READ REVIEW
Select more products to compare
Compare selected products

5. SubItUp

Our score: 9.3 User satisfaction: 100%

SubItUp is an online employee schedule management software that has the capability to generate labor costs and payroll reports. The platform is easy to use thanks to its intuitive user interface and design. Key features include an automatic scheduling module, payroll reporting, and collaboration tools among others.

Select more products to compare
Compare selected products

6. Jobber

Our score: 9.2 User satisfaction: 98%

Jobber is the simplest, most efficient way to run a mobile service business. Though it is uncomplicated, it does have a robust set of tools that include time and GPS tracking. It also has automatic client follow-ups to ensure that the company receives compensation on time.

Select more products to compare
Compare selected products

7. Deputy

Our score: 9.1 User satisfaction: 93%

An employee scheduling software that helps you take control of your staff so you can focus on running your business the right way. With this, users can concentrate on actual collaborative work. Save time and resources on clerical processes by taking advantage of automations for scheduling and attendance tracking.

Select more products to compare
Compare selected products

8. Homebase

Our score: 9.0 User satisfaction: 97%

Offers cloud-based time clock and timesheets that allow users to track hours from anywhere and save time on preparing payroll. This easy-to-use employee scheduling software helps companies track employee attendance and performance. It also automatically generates labor-cost reports and forecasts for labor, sales, and even weather.

Select more products to compare
Compare selected products

9. Planday

Our score: 8.9 User satisfaction: 100%

Planday is a smart employee scheduling software that delivers features and tools that make managers and employees work smarter not harder. It provides users an easy-to-use interface that houses comprehensive features including revenue tracking, payroll export, and cost tracking. The platform also has an advanced reporting module.

Select more products to compare
Compare selected products

10. Bitrix24

Our score: 8.9 User satisfaction: 96%

Bitrix24 offers tools for collaboration in key business processes like CRM, project management, time management, tasking, and document management. Its feature set also includes a daily planner and a time management module. Bitrix24 also provides a robust reporting module for tasks and performance.

Select more products to compare
Compare selected products

11. Sirenum

Our score: 6.5 User satisfaction: 100%

Sirenum is a cloud-based staff management software that helps organizations across multiple key processes in the staff management lifecycle.

Select more products to compare
Compare selected products

12. ShiftNote

Our score: 8.4 User satisfaction: 100%

An online employee scheduling software that doubles as a manager’s logbook and provides internal communication tools.

Why FO is free Order by:
Sponsored
  • Sponsored
  • Score
  • User Score
Employee Scheduling Software Guide

Table of contents

Many developing businesses find themselves in need of a reliable employee scheduling software that will allow them to optimize the use of staff and enable improvement in terms of efficiency and productivity. With so many platforms available on the market, however, how can you do informed comparisons to choose the best employee scheduling software for your specific needs? In our buyer’s guide, we’ll try to help you make a good choice. You’ll get crucial information on what features you should pay attention to, what type of software programs will you need depending on your company size and industry and other important details such as current trends and potential issues. This way, you’ll have a clearer picture of what can follow employee scheduling software adoption.  

Get to know each product with a free trial

A good way to start your search is to register for the free trials or demo facilitated by leading employee scheduling software providers. This will enable you to test each software’s features free of cost and understand whether it is a good fit for your business. You can start by finding out whether the following popular employee scheduling applications offer a free trial: PlandayAcuity SchedulingShiftPlanningBitrix24mHelpDesk, and Deputy. These tools have received high rankings in our employee scheduling software reviews that you can read to get a general comparison of their various features. 

Targeted Businesses

  • Small and medium-sized businesses – These firms are typically establishments that have up to 70-80 employees. Such businesses can consider employee scheduling tools that offer specialized features for their specific needs. For instance, a small dental clinic or salon that needs to manage appointments can use a system that offers calendar management, online booking, and automated scheduling. Medium-sized manufacturing companies need a platform that offers time-clock management, resource scheduling, and shift management.  
  • Large corporations – Big enterprises normally have multiple operational areas with staff members based at multiple locations. Schedule automation is important for these businesses which can consider a system that offers a modular suite so that they can select modules as per business needs.  

What are Examples of Employee Scheduling Software?

  • Planday: Simple yet robust online employee scheduling software. The app makes it easy to schedule shifts, communicate with your team, and manage employee processes.
  • Acuity Scheduling: Online appointment scheduling system. Clients can schedule appointments, pay, and complete intake forms online 24/7. Signup is free for all users.
  • ShiftPlanning: ShiftPlanning is a leading vendor of cloud-based employee management software for companies around the world. You can utilize the easy to use software to manage schedules, shifts, reports, time clocking, payroll and more online.
  • Bitrix24: Bitrix24 is a free (for small business) social enterprise system. It is a united work space that manages the many aspects of daily tasks and operations.
  • mHelpDesk: A highly rated field service management application. You can use it to get organized and gain more jobs from scheduling, invoice, dispatch and more, and boost your ROI.
  • Deputy: Software for easy employee scheduling, communication, and time and attendance. The vendor offers a free unlimited trial to help you test drive the app’s features free of cost.

Types of Employee Scheduling Software

Employee scheduling tools can be categorized into the following types:

Web-based/online scheduling software: You can use this system to manage and make alterations to employee schedules anytime, anywhere and even on your mobile device. Another advantage is there are no upfront expenses and no fees for support, maintenance, or upgrades.

Server-based scheduling software: This system is installed on-premise in your office which means you can access it only when you are in the office. Plus, you have to shell out a huge upfront payment as well as support, maintenance, and upgrade fees.

Vehicle centric scheduling: With this software you need to set up employee schedules by creating vehicles first, then create scheduled shifts and delegate those shifts to vehicles, and finally you should delegate staff members to vehicle shifts. This system has disadvantages such as reduced flexibility.

Employee centric scheduling: This type provides highly flexible scheduling options.  It offers easy setup, maintenance, and long-term usage. With this type, you need to first create jobs or units, then shifts, and finally you should delegate the shifts to your staff members rather than vehicles as in vehicle centric scheduling. The advantage is you can easily delegate the same shift to multiple employees which saves you time and long-term frustration.

Key Features of Employee Scheduling Software

  • Employee/shift scheduling – Allows companies to manage employee work hours by monitoring their calendars in real time.
  • Time-clock management – Keep tab of working hours by accurately monitoring employees’ logged time ins and outs as well as their paid time off (PTO) days.
  • Automatic reminders – You can send reminders to employees and customers about upcoming appointments via email or SMS text messaging.
  • Real-time automated scheduling – The solution can instantly confirm or refuse an allocation when you make a new booking request, based on availability.
  • Field service management – Helps managers to manage and track activities of their field service staff members and resources.
  • Calendar management – You can create meetings and appointments on your calendar and share them with other users at multiple locations. You can also synchronize this feature with third-party calendar apps such as Google Calendar or iCal used by the other participants.
  • Resource scheduling – You can not only schedule the right employee to the right task, but also enable customers to schedule meeting rooms. The software also allows equipment scheduling.

Benefits of Employee Scheduling Software

Enhanced employee efficiency – Service professionals have a hard time handling customer work orders during peak times. If they do not use a good software, they can end up double-booking service orders. Scheduling software allows scheduling and rescheduling, and you can also confirm service orders with clients.

Centralized data – Companies that have employees based in multiple locations can find it difficult to communicate work schedules to these workers. Scheduling software centralizes information in a single place and updates it in real time. This enables all employees to view the latest updated information anywhere. The system can also send alerts if there is a schedule conflict.

Increased visibility and accountability – Scheduling software promotes transparency by automatically producing optimized schedules. The system also boosts accountability as it allows employees to select their own shifts if possible.

Take advantage of collaboration – Employee scheduling software solutions usually pack a set of collaboration features. These range from simple 1-on-1 chats and group messaging to commenting capability and team management features. With these, you don’t have to jump in and out of the system to communicate. All shift-relevant information will be stored and be kept secure in the program itself. 

Automation of customer service – Companies are striving to provide good customer service to satisfy and retain them, and boost their revenue. Organizations that employ a big field service workforce have difficulty integrating their customer service management. They can use scheduling software which provides notifications to customers about when their service has been scheduled and also gives them information about the service rep who is scheduled to visit their residence.

Web-based systems – Cloud-hosted employee scheduling apps are becoming popular as they offer many advantages. They are ideal for companies that have employees based in multiple locations. Remote users can easily access the online scheduling software anywhere, anytime as all they need is a device connected to the internet.

Potential Issues

Employee turnover: Businesses can have trouble managing the shift schedule if an employee quits suddenly. They would have to cover the shifts with depleted resources and take care not to over-tax the existing employees.

Unusual shift rotations: Some businesses have uncommon shift rotations that make employee scheduling difficult. Employees may work alternate hours or execute monthly rotations in remote areas. These companies need to use a quality employee scheduling software as otherwise the complications of unusual shift rotations can confuse both HR managers and workers.

Split schedules: Some businesses use split schedules, where for example, an employee works for four  hours, then gets three hours off, and then comes back to work for another four hours. Tracking and managing such split schedules can be a challenge and you need a good quality system for the task.

Payment Schemes

Price is one of the most important aspects to consider when adopting a software solution. And pricing usually depends on the payment scheme. The most common pricing schemes are laid out below.

  • Free. Perfect for small businesses, free software solutions often offer only the essential features. In some cases, these will be offered in freemium plans that you can upgrade at a cost once you need to extend its functions.
  • One-Time Payment. Usually, on-premise software solutions are offered via a one-time payment for a number of licenses. On-premise software tools are those that you install from a hard drive or a downloaded client. The price for this type of platform is quite expensive but you get to use it for a long time. However, new versions may come up every year or so. Hence, you may need to upgrade or buy the newer version to get better support.
  • Monthly Subscription. This might just be the most popular payment scheme out there. Monthly plans are perfect for those who are in the early stages of software adoption. This is because it is easier for them to opt-out without committing too much time and money. Also, it is best for companies that do not have enough cash flow or budget for larger payments.
  • Yearly Subscription. Annual plans are perfect for businesses intent on using a platform for the long haul. Also, these are priced lower than monthly subscriptions.

The Bottom Line

Adopting a software solution doesn’t just stop at purchasing the software. Having one doesn’t necessarily mean that your problems in managing employee scheduling will be over.

Before adopting an employee scheduling software, businesses usually suffer from efficiencies and inaccuracies. Usually, software solutions make many of these go away. However, they require proper use.

Moreover, you will need to exert effort in staff training, compliance, and the creation of best practices. The addition of the software will not only complement your offline processes. It will also force offline processes to work for and around the software solution. You and your organization will not just adopt a software but will also adapt to it.

Lastly, you must consider the bottom line in the sense that you should measure your software adoption ROI. This doesn’t just mean covering for the software cost. It also means covering for and growing on your investment in manhours spent in planning, training, and working with the software product.

List of Employee Scheduling Software Companies

Order by:

Newest
  • Newest
  • Score
  • User Score
Product name:
Category:
Smart Score:
Price:
User Satisf.
User reviews:
WorkforceOptimizer reviews

WorkforceOptimizer

Employee Scheduling Software
8.0
By quote
100%
Mobile Roadie reviews

Mobile Roadie

Employee Scheduling Software
8.0
By quote
100%
Leave Dates reviews

Leave Dates

Employee Scheduling Software
8.0
£0.80
72%
Jobtasker reviews

Jobtasker

Employee Scheduling Software
8.0
$10
-
Orbital Shift reviews

Orbital Shift

Employee Scheduling Software
7.7
$2
96%
Branch reviews

Branch

Employee Scheduling Software
8.0
By Quote
-
honeybeeBase reviews

honeybeeBase

Employee Scheduling Software
8.0
$47.50
-
Ubeya reviews

Ubeya

Employee Scheduling Software
8.0
$2
-
ShiftNote reviews

ShiftNote

Employee Scheduling Software
8.4
$34.95
100%
Soon reviews

Soon

Employee Scheduling Software
8.0
By quote
99%
Liveforce reviews

Liveforce

Employee Scheduling Software
8.0
£99
100%
ZenMaid reviews

ZenMaid

Employee Scheduling Software
7.7
$49
-
Sling reviews

Sling

Employee Scheduling Software
8.0
$1.75
91%
RosterElf reviews

RosterElf

Employee Scheduling Software
8.0
$0.50
-
ePro Scheduler reviews

ePro Scheduler

Employee Scheduling Software
8.0
by quote
100%

Things to consider when you invest in a SaaS

Selecting a an apt SaaS program from the scores of good quality systems out there can be a hard task. To help you, we have created this quick primer. Find out if the SaaS provider offers the following benefits:

Reduced Cost: Most SaaS systems are pay as you go, and you don’t have to worry about additional investments for system maintenance or IT resources, upfront licensing fees, or in-house IT employees.

Fast Set-up Time and Minimized Risk: You should be able to implement the SaaS system quickly and easily. Make use of the free trial to learn if the system fits your requirements. If you choose a wrong system, you can bail out easily with minimum losses.

Customization and Integration: Select a vendor that offers a wide variety of software packages and modules. You should be able to pay only for the functionality you use to meet the current needs of your business.

Security and Control: The system should provide robust security. Pick a provider whose databanks are more secure than those in your office to maximize the benefits.

The Infrastructure: The vendor should provide the needed infrastructure so that you need not host anything in-house or need the support of internal IT resources.

Web Access: Your employees should be able to access data anywhere, anytime. To assist them be productive on the go, choose a provider that offers mobile apps that are compatible with popular operating systems.

Consider all the six important factors mentioned above to select the perfect program for your requirements.

Frequently asked questions about Employee Scheduling Software

What is the best employee scheduling software?

The best employee scheduling software is When I Work. It is not just easy to set up and operate, but it is also packed with comprehensive features. This includes overtime alerts, mobile check-in capability, timesheets management, payroll, and advanced reporting. One notable function is GeoCheckin. This gives management visibility of where employees and teams are. Also, this feature ensures that the right employee gets to the right job site at the right time. 

The platform also has collaboration and team management tools available. It provides a native chat messaging module and task management features. 

Also, there is a free version of When I Work. This free version is very robust. It includes support for up to 75 employees and scheduling capabilities for a single team or a location. Paid plans start at $1.50 per user per month.

What are the benefits of employee scheduling software?

Here are the general benefits of employee scheduling software adoption. 

  • Save time and effort. Automate key employee scheduling processes and spend your time taking care of more crucial aspects of your business. 
  • Keep accurate records. Take the chances of human error out of the equation. Outsource clerical tasks to more computationally accurate software. 
  • A single source of truth. As you keep records on the same platform, you ensure that your organization will only have one single source of truth. 
  • Be more coordinated. With communication tools, employees can contact each other and arrange their shifts according to job or project requirements. 
What are the features of employee scheduling software?

Common features of employee scheduling software are: 

  • Shift Scheduling. Manage employee work hours and track attendance. 
  • Time-Clock Management. Keep track of employee logged hours and their paid time off (PTO). 
  • Automated Scheduling. Have the software create and optimize schedules according to pre-defined parameters.
  • Views. Check the status or shape of your schedule using different views from calendars to timelines and spreadsheets.
  • Self-Service Portal. Allow employees to check their work hours, schedule jobs, and request time offs among other things right within the system.
  • Field Service Management. Track and monitor field employees using their smart devices via GPS.
What is the easiest employee scheduling software to use?

There are many easy-to-use employee scheduling software tools out there. Here are the top three easiest to use platforms so far. 

  • When I Work. Not only the most comprehensive employee scheduling solution out there, but it is also hailed for its ease of use. Another notable feature is its GeoCheckin that ensures the right worker goes to the right site at the right time. 
  • CakeHR. Used in many different industries, this flexible platform has an intuitive interface. Additionally, it has extra modules to manage leaves, expenses, and many more. 
  • 7Shifts. This highly-specialized platform is designed to make employee scheduling convenient for restaurant businesses. It has multi-location support and controls are very easy to figure out the first time you use it. 
What is a good free campaign management software?

A good free campaign management software is When I Work. The free plan supports 75 employees and robust flexible options. For instance, you can see team member availability and you can easily swap or drop shifts.

 It also has a communication feature for 1-on-1 chat and group messaging. Also, it has mobile apps so you can access shift information and make changes using your phone. 

If you want more modules like applicant tracking and sourcing, you have to pay for them. Paid plans start at $1.50 per user monthly. 

Louie Andre

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."

Updated

Why is FinancesOnline free? Why is FinancesOnline free?

FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.

TOP